Track Attendee Travel Arrangements

If you look after travel arrangements for attendees, you know that there are many details you need to keep straight: Which travel agency will you use? When does the attendee arrive? When does he leave? What kind of transportation? Which carrier? First class or economy? Who pays for the trip? And those are just the details you need for one person, not to mention a whole event full of attendees! To keep all of this information organised and easy-to-access, check out EventPro Planner’s Travel & Accommodation Module!

You can easily create an individual travel booking for a single attendee, or create a block reservation for the whole event. If you assign an attendee to a pre-made block reservation, all of the pre-entered details will be automatically entered for the attendee’s booking. You can direct the billing of the travel charges as necessary – to the attendee, the attendee group, or the event client.

To help you work at maximum efficiency, EventPro Planner’s Travel & Accommodation Module is designed with time-saving features like Multi-Add Detail and Multi-Edit. For example, if five attendees travel at the same time from the same destination, you can select those attendees and record the travel arrangement just once; EventPro Planner will automatically add the same details to all of the selected attendees. If several attendees change or cancel their travel arrangements, you can quickly and easily multi-edit or multi-delete all of the relevant records instead of dealing with each record separately.

EventPro Planner’s built-in, detailed reports will help you keep track of how and when attendees will arrive and depart. Reports included in the module, such as the Attendee Travel List and Event Travel Reservation Summary, allow you to keep all the dates, times and details you need at your fingertips for quick review.

To preview EventPro Planner’s Travel & Accommodation Module, check out our website, or contact our Sales@EventPro.net for a Free Demonstration.

All the Event Planning Information You Need at Your Fingertips

With over 100 professionally designed, built-in reports, EventPro Planner will provide you with the detailed event planning information you need – fast!

EventPro Planner’s reports cover all different areas of the program. For example, you can use the Event Reports to run an Event Itinerary, Event Overview or Event Summary. Under Financial Reports, you can print Budget vs Actual reports, Aged Invoices, Client Statements, and many more. If you manage Attendees and Exhibitors, you will have access to special reports such as Attendee or Event Exhibitor Confirmation, Attendee Itinerary, and Event Exhibitor Booth List.

There are many more reports in EventPro Planner, which should cover all your reporting needs, but if you have more specific requirements, you can customize existing reports or create entirely new reports in EventPro Planner’s built-in Report Designer. NOTE: Customizing and producing new reports requires previous experience with SQL scripts and report building.

Most of EventPro Planner’s reports can display different information depending on the options you select for the date range, included items, filtering, sorting, etc. After you run a report, you can print, view on-screen, email, or save the report to file. If saving your report to file, you can choose from a range of formats, including RTF, Excel, HTML, JPEG, and PDF.

Knowledge is power – and EventPro Planner Reports will ensure that you have the knowledge you need. To learn more about EventPro Planner’s Reporting capabilities, you can request a Free Trial of the software or book a professional Online Demonstration with our Sales team. Our Sales team will be happy to help you at Sales@EventPro.net or (306) 975-3737 (press 1).

On the Road with EventPro - 2009 MPI Conference

EventPro Software will have a booth on display at the Meeting Professionals International World Education Congress (MPI WEC) in Salt Lake City, Utah from July 11th to 14th, 2009. The conference will be held at the Salt Palace Convention Center and includes several knowledge sessions designed to enhance your business expertise.

Likewise, at EventPro Software, we’re continually striving to provide you with the best solution to help you increase your event management and planning success. A key method to enhancing our software comes from input and feedback from you - our customers. Tradeshows, such as the MPI WEC, provide us with the unique opportunity to meet face-to-face with our clients and prospects, and hear what they have to say in person.

Tradeshows also put EventPro Software side-by-side with competitors so that prospective customers can quickly compare the benefits of competing event planning and event management products. Attending the conference this year is CJ (Chris) Leib. He's looking forward to repeating and exceeding last year's experience at the MPI WEC, "This will be my 3rd year at MPI's WEC and every year just gets better. I look forward to catching up with existing clients and showing off the latest EventPro solutions to all!"

For more information about the MPI WEC, visit http://www.mpiweb.org/cms/mpiweb/wec2009/wechome.aspx.

We look forward to future opportunities to meet our customers personally. Keep posted about future events with EventPro's News and Newsletters on our website.

Run Marketing Campaigns with EventPro Planner’s Mail Merge

Not only is EventPro Planner the perfect solution for effective event planning, it can also help you with your marketing campaigns. You can use EventPro Planner’s Mail Merge and Letter Template features to send out personalized holiday greetings, special marketing promotions, invitations, thank you cards, and much more!

Creating letter templates is easy to do with EventPro Planner’s built-in Word Processor. Adding specialized merge fields allows EventPro Planner to pull in personalized information for each recipient, such as company name, contact name, address, and so on. When you send the emails or print the letters in the mail merge, the merge fields will add a personal touch to each letter.

If you have a specific audience for the mail merge, you don’t have to worry about every contact in your database receiving the letter or email. You can easily filter the recipients so that the mail merge is only directed to certain types of customers.

If you haven’t had a chance to explore the many facets of EventPro Planner’s comprehensive event planning system, feel free to contact our Sales Department for a Free Online Demonstration and a Free Trial of the software. Call (306) 975-3737 (press 1 for Sales) or email Sales@EventPro.net today.

Accommodating Accommodations with EventPro Planner

Accommodations can be tricky to deal with. There are hundreds of details to track: When do attendees arrive? When do they leave? Which hotel should you book? What kind of rooms? How many rooms to block off? When do attendees check in and check out? Will attendees share accommodations? Well, now, you can get this organizational nightmare under control with EventPro Planner’s Travel & Accommodation Module.

With the Travel & Accommodation Module, it’s easy to create a hotel booking for a single attendee or reserve an entire block of rooms for an event. You can then direct the billing of the hotel charges as necessary – to the attendee, the attendee group or the event client.

Save time with features such as Multi-Add and Multi-Edit! For example, if five attendees intend to book the same kind of accommodations, you can select those attendees and record the accommodation arrangement just once. EventPro Planner will automatically add the same details to all of the selected attendees. If those attendees change or cancel their arrangements, you can quickly and easily multi-edit or multi-delete all of the relevant records.

To quickly and easily review the information you need, EventPro Planner comes equipped with several detailed Accommodation Reports. The included Reports allow you to review attendees, their “sharing with” occupants, confirmation numbers, arrival and departure times, check-in and check-out dates, room types, rates, event reservation summaries, and more.

To preview EventPro Planner’s Travel & Accommodation Module, check out our website, or contact our Sales Department for a Free Demonstration.

Invoicing in EventPro Planner

Invoicing is an essential part of any event planning business, which is why the comprehensive Finance Module is available for EventPro Planner Software. No matter what kind of invoicing system you need, EventPro Planner can handle it with ease:

Automatic Invoicing - Invoices can be automatically created from the event details you already entered. Unlike some other software, you do not have to waste time or risk error with
copying and pasting to create invoices.

Third Party Billing - Redirect invoices to third parties by simply selecting a new “Bill To” company and contact.

Batch Invoicing - Produce a batch of invoices for multiple customers or attendees in one easy-to-use wizard.

Percentage Invoicing - You can choose which items you want to include in the invoice and determine the percentage billed, allowing you to split costs over time or between multiple parties.

Manual Invoices - If you need more flexibility, you can create several different kinds of manual invoices.

Deposits & Credits - EventPro Planner’s specialized invoices make it easy to keep track of deposit money and credit memos.

Exporting Invoices - You can easily export your invoices to various third-party accounting software packages.

With EventPro Planner Software, you have so many more powerful and flexible options for invoicing. To see everything that you can do in EventPro Planner’s Finance Module, contact our Sales Department for a Free Demonstration. Call (306) 975-3737 (press 1 for Sales) or email Sales@EventPro.net today.

Seating Arrangements are Easy to do in Planner

Planning a seating arrangement for an event can be a time-consuming headache. Just when you get everything right, a guest drops out or another two attendees are added, and it’s back to the drawing board. Instead of struggling with this mundane task for one more minute, let the Tables & Seating Feature in the EventPro Planner’s Attendee Module take care of seating arrangements for you!

It is easy to set up multiple tables of any capacity for an event function. Tables are automatically assigned numbers and basic names, but if you have a special themed event, you can give a unique name to each table.

If attendees are not yet registered for the function, you can reserve seats and/or tables for special guests in advance. Once attendees are registered for the event function, open the Event Function Seating window to see all of the tables, seats, and attendees for the function. Now, you simply need to drag-and-drop Attendee Names onto the correct seats. No more shuffling sticky notes around on a chart! If an attendee drops out, just drag-and-drop the attendee away from the seat. If new attendees are added to the function, their names will automatically appear in the Event Function Seating window, and you can drag-and-drop them into place. EventPro Planner will automatically track how many seats are assigned and available. When the seating arrangement is done and ready for review, you can print a Seating Chart organized by table or attendee in one quick step.

With EventPro Planner’s Tables & Seating Feature, seating plans are easy to arrange and easy to change. The Tables & Seating Feature is part of the Attendee Module. If you are interested in previewing its many great features, contact our Sales Department for a Free Demonstration. Call (306) 975-3737 (press 1 for Sales) or email Sales@EventPro.net today.